Make Apple Notes extra helpful with these 10 methods

Packing for a household of 5 is a serious endeavor, and it is one which usually requires a number of messages beginning with “Did you pack…” However after round 5 texts, my travel-weary brain realized I might save lots of back-and-forth messages if I merely created a packing checklist in my iPhone 15 Pro’s Notes and used the built-in collaboration instruments.

After the app took the brunt of the psychological load of my journey, I began to surprise what else Apple Notes might do. It is an unassuming app that comes pre-installed on iOS and MacOS units — one which many Apple customers underestimate.

However Apple Notes is a wonderful software for greater than its namesake. Apart from note-taking, Apple Notes can be utilized to pass messages back and forth, scan textual content together with your iPhone’s digicam, and even create fully-formatted PDFs.

When you’ve by no means used Apple Notes for, properly, something aside from primary notes, listed below are 10 hidden options it’s best to strive.

The collaboration software is the fashionable approach to go a be aware to associates

The collaboration instruments inside Notes allows you to simply create a shared grocery checklist together with your partner or plan a big journey with your folks. The instruments enable others to view and even add to the be aware. This may even be used as a hack for passing messages forwards and backwards.

To begin collaborating:

1. Open the Notes app and choose the be aware you wish to collaborate on, or create a brand new be aware.
2. On the high of the display, faucet the share icon (it is the field with the arrow pointing up).
3. On the high of the share display, use the drop-down menu to pick out collaborate or ship copy. Collaborate permits the invited consumer so as to add to or in any other case modify the Be aware. Ship copy permits them to see the contents, however not modify them in any method.
4. The folks that you’ve got lately despatched messages to will seem on the high. To share, you possibly can choose from these folks, or faucet Messages or Mail to share through textual content message or electronic mail.
5. Faucet ship to ship the collaboration hyperlink.
6. If you wish to see who added what to the shared Be aware, faucet on the collaborator’s photograph on the high of the be aware and choose Highlights. You may then see a sidebar that reveals who wrote what a part of the Be aware.
7. If it’s essential cease sharing, faucet the photograph of the collaborator on the high of the be aware, then choose Handle Shared Be aware from the underside of the menu. From this display, you possibly can revoke entry, add extra folks, or just flip off alerts in case you don’t desire a notification for each change.

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2 Pin a favourite be aware to the highest

Cease scrolling by way of junk and hold your favorites on the high

Typically I exploit Notes for one thing I solely want to recollect for an hour, and different instances I exploit it for lists that I entry each week — which implies my Notes app is commonly a large number. However, there is a easy method so as to add easy accessibility to your most-used Notes.

Pinning a be aware retains the doc on the high of your Notes app for simple entry.

1. Open the Be aware you want to pin.
2. Faucet the … menu.
3. Choose Pin.

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3 Create a Fast Be aware shortcut

This shortcut allows you to begin new notes from Management Heart and different apps

As a result of Notes is a software for remembering almost something, accessing it shortly from any app may be useful. Including Notes to the iOS Management Heart will mean you can begin a fast be aware by swiping down from the highest proper of the display. This lets you skip the method of returning to the house display and pulling up the Notes app.

1. Open the Settings App.
2. Scroll down and faucet on Management Heart.
3. Guarantee “Entry Inside Apps” is toggled on.
4. Then, scroll right down to below Extra Controls and faucet the inexperienced plus icon subsequent to Notes.
5. Exit the Settings app.
6. Now when it’s essential begin a brand new Be aware, swipe down from the top-right of the display and choose the Notes icon.

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4 Set up with folders

Creating new folders is an easy approach to discover associated Notes simply

Admittedly, earlier than I began digging into all the things the Notes app can do, my very own app was an unorganized mess. However, Apple gives a number of simple instruments to maintain the app organized. Similar to on the Information app or a desktop laptop, you possibly can arrange Notes into folders.

1. Open the Notes app. If you have already got a Be aware or Folder open, faucet on the higher left nook to return to your folder, then once more to return to all folders. (When you’ve by no means created a folder earlier than, this icon in all probability says one thing like “All iCloud” or “Notes” adopted by “Folders” on the subsequent display.)
2. As soon as on the Folders web page, faucet the folder icon with the plus signal within the decrease left nook so as to add a brand new folder.
3. Give the folder a reputation, then faucet Executed.
4. Return to the Folders Web page, then choose Notes or All iCloud (or wherever the notes you wish to arrange are situated).
5. On the title of the be aware you wish to transfer to the brand new folder, swipe left, then faucet the purple folder icon.
6. Choose the title of the folder you wish to transfer the be aware to.
7. Repeat steps 4-6 till the folder comprises all the specified notes.

5 Robotically create folders utilizing Sensible Folders

You possibly can even use hashtags to place them right into a folder mechanically

Whereas creating a brand new folder solely takes a number of seconds, Apple may arrange Notes for you mechanically. This key function known as Sensible Folders. Utilizing this software lets you set particular parameters, then any Be aware that meets these necessities will mechanically transfer into that Sensible Folder.

One other key hack? When you label your notes utilizing hashtags, you possibly can mechanically arrange them into folders primarily based on matters. For this hack, you needn’t manually create a wise folder as a result of you possibly can faucet on the hashtag from the folders web page to entry all Notes with that Hashtag. You possibly can, nevertheless, create a Sensible Folder utilizing the hashtag if you’d like extra instruments, together with the choice to share a whole folder relatively than sharing one Be aware at a time.

1. Open the notes app and navigate to the web page that claims Folders on the high — in case you are already on a Be aware or inside a folder, use the again icon within the higher left nook.
2. Faucet on the new folder icon within the decrease left nook.
3. Give the brand new folder a reputation.
4. Faucet on Make it a Sensible Folder.
5. On the subsequent display, select the filters you wish to use to mechanically categorize your notes. For instance, you possibly can create a folder of all of your notes which might be shared with a selected particular person, or all of your checklists, or arrange by date. To create folders with hashtags, faucet the Off subsequent to Tags, then choose Any Choose Tag. Faucet the plus icon beneath the Tags filter and sort the hashtag you wish to use.
6. Earlier than you end, test the highest the place it says “Together with notes matching.” When you chosen a number of filters, use the dropdown to decide on all (to solely embody notes that meet all of these filters) or any (to incorporate any Notes that match no less than one these filters).
7. Faucet Executed on the filter web page.
8. Faucet Executed on the New Sensible Folder web page.

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6 Format your Notes with headlines and even checklists

Keep organized throughout the be aware itself utilizing built-in formatting

You have in all probability observed that once you create a brand new Be aware, the very first thing you begin typing turns into a headline. However, you possibly can change that first line to physique textual content, and even add a number of headers and sub-headers or use the guidelines software for Notes to double as a to-do checklist app.

1. Open an current be aware or begin a brand new one.
2. Faucet on the textual content that you simply want to format.
3. To show every merchandise line right into a guidelines, faucet the guidelines icon within the decrease left nook.
4. For different formatting choices in addition to the guidelines, choose the “Aa” icon above the keyboard.
5. Use totally different icons to transform the textual content you’ve got chosen into headings, subheadings, physique textual content, or various kinds of lists.
6. As soon as you’re performed formatting, faucet the X to return to the common keyboard.

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7 Use your iPhone digicam to scan textual content, photographs, and docs into Notes

Cease copying issues by hand when your digicam can write it down for you

One of many hidden iPhone hacks contained in the Digital camera app is to transform the textual content you see in actual life into textual content that you would be able to copy, paste, and edit. However, you can too use this hack proper contained in the Notes app as an alternative of switching between Notes and Digital camera. This is how.

1. Open the Notes app.
2. Choose the be aware you wish to add textual content to, or create a brand new one.
3. Faucet the digicam icon.
4. Select Scan Textual content.
5. Maintain the digicam so the specified textual content falls throughout the yellow field. For big quantities of textual content, you possibly can slowly scan down every web page.
6. Faucet Insert.
7. Double-check your scanned textual content. Whereas the scanning software is far sooner than handwriting most often, it may possibly typically transpose letters, for instance, turning a “d” into an “a” relying on the font of the scanned textual content.

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8 Hand-write your Notes

The Notes app can flip handwritten Notes into editable textual content

There’s simply one thing totally different in regards to the act of handwriting a be aware relatively than typing it out. The Apple Be aware app can convert handwritten textual content to editable, typed textual content. This hack works finest when you’ve got an iPad and an Apple Pencil, however it works with an iPhone and a finger too.

1. Open a be aware or create a brand new one.
2. Faucet the pencil software. Select the pen or marker. When you’ve got a suitable mannequin iPad, select the pen that has an A on it, as that is the software designed particularly for writing textual content.
3. Write out the specified textual content with the Apple Pencil or your finger.
4. Subsequent, choose the lasso software from the totally different pen choices. It is the one with the grey and white stripped tip, usually situated between the eraser and ruler instruments.
5. Draw a field across the textual content together with your finger or Apple Pencil, OR double faucet one phrase, OR triple faucet one sentence to pick out the textual content.
6. Faucet the highlighted textual content and select copy.
7. Open a brand new Be aware or use the identical Be aware. Faucet the place you want to paste the textual content, then select Paste. (Or, you can too open a Pages doc, electronic mail or another app that accepts pasted textual content).

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9 Export Notes as totally different file codecs

Open in Pages or export as a PDF

Whereas the Notes app is nice, typically you want that textual content in one other app like Pages. Or, it’s your decision these notes saved as a PDF, so it can save you them and protect all of the formatting. Notes has a number of built-in instruments to export these recordsdata shortly.

To export a Be aware to Pages:

1. Open the specified Be aware.
2. Faucet the Share icon close to the higher proper nook (the one with the field and the arrow pointing straight up).
3. Choose “Open in Pages.”

You too can export your Notes as PDFs, although in case you added a number of pictures by scanning them in utilizing the Scan software, chances are you’ll solely see the primary web page after export. To export a Be aware as a PDF on iOS:

1. Open the specified be aware within the Be aware app.
2. Faucet the Share icon (the one with the field and the arrow pointing straight up).
3. Select Markup.
4. Add any desired markings (you possibly can skip this step to maintain the be aware as is).
5. Faucet Executed, then Save File to.
6. Select the situation you need the PDF saved to.

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10 Rapidly delete a number of Notes utilizing Checklist view

You do not have to swipe by way of each to delete plenty of notes without delay

As soon as you’ve got realized all of the Notes hacks, you may probably see some notes floating round that you do not want anymore. These notes do take up some area in your cellphone, although text-only recordsdata do not hog lots of information. When you’ve got iCloud sync turned on, Notes may dissipate the restricted iCloud area.

To delete a number of notes without delay:

1. Open the Notes app and navigate to the folder the place you will have the unneeded recordsdata.
2. Faucet the … menu.
3. Select Choose Notes.
4. Faucet to pick out all of the notes you wish to delete.
5. As soon as the notes are chosen, faucet Delete All.

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